Typical work activities for secretary: >The primary task of a secretary is to support the manager or managers in an organization. >• using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, photoshop, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases; >• devising and maintaining office systems; >• booking rooms and conference facilities; >• using content management systems to maintain and update websites and internal databases; >• attending meetings, taking minutes and keeping notes; >• managing and maintaining budgets, as well as invoicing; >• liaising with staff in other departments and with external contacts; >• ordering and maintaining stationery and equipment; >• sorting and distributing incoming post and organizing and sending outgoing post; >• liaising with colleagues and external contacts to book travel and accommodation; >• organizing and storing paperwork, documents and computer-based information; >• photocopying and printing various documents, sometimes on behalf of other colleagues. >• translating documents >• recruiting, training and supervising junior staff and delegating work as required; >• manipulating statistical data; >• arranging both in-house and external events. >• Managing diaries and making appointments >• Preparing and distributing papers and documents for meetings >• Answering the phone and answering queries