Typical work activities for secretary:
The primary task of a secretary is to support the manager or managers in an organization.
• using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, photoshop, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• devising and maintaining office systems;
• booking rooms and conference facilities;
• using content management systems to maintain and update websites and internal databases;
• attending meetings, taking minutes and keeping notes;
• managing and maintaining budgets, as well as invoicing;
• liaising with staff in other departments and with external contacts;
• ordering and maintaining stationery and equipment;
• sorting and distributing incoming post and organizing and sending outgoing post;
• liaising with colleagues and external contacts to book travel and accommodation;
• organizing and storing paperwork, documents and computer-based information;
• photocopying and printing various documents, sometimes on behalf of other colleagues.
• translating documents
• recruiting, training and supervising junior staff and delegating work as required;
• manipulating statistical data;
• arranging both in-house and external events.
• Managing diaries and making appointments
• Preparing and distributing papers and documents for meetings
• Answering the phone and answering queries